King Fahd University of Petroleum and Minerals (KFUPM) Announces Job Vacancies in Saudi Arabia

King Fahd University of Petroleum and Minerals (KFUPM) is inviting applications for the position of Executive Secretary within its academic administration team. This opportunity is ideal for experienced administrative professionals seeking to work in one of Saudi Arabia’s most prestigious universities while contributing to a dynamic and professional academic environment.

About King Fahd University of Petroleum and Minerals

King Fahd University of Petroleum and Minerals (KFUPM) is one of the leading universities in Saudi Arabia and the Middle East, renowned for excellence in education, research, innovation, and leadership development. The university is committed to attracting talented professionals who can support its mission of academic and institutional excellence.

Executive Secretary Position

The Executive Secretary will provide high-level administrative and secretarial support to the Dean and leadership team, ensuring the efficient coordination of academic, administrative, and strategic activities.

Key Responsibilities

Executive Support

• Provide comprehensive administrative and secretarial support to the Dean.
• Manage complex schedules, appointments, and calendars.
• Prepare academic and administrative documents, reports, and correspondence.
• Coordinate daily office operations and administrative activities.

Stakeholder Liaison

• Serve as a key point of contact between college leadership, university departments, and external stakeholders.
• Facilitate communication across various administrative and academic units.
• Support coordination of institutional initiatives and projects.

Logistics Coordination

• Arrange travel schedules, accommodations, and itineraries for senior leadership.
• Coordinate academic events, conferences, workshops, and official meetings.
• Ensure smooth execution of logistical requirements for university activities.

Meeting Governance

• Organize College Council meetings and other executive-level meetings.
• Prepare meeting agendas and supporting documentation.
• Record accurate meeting minutes and follow up on action items.
• Ensure timely communication of decisions and outcomes.

Special Projects and Initiatives

• Support accreditation activities and quality assurance processes.
• Assist with research reporting and institutional documentation.
• Coordinate administrative aspects of strategic university projects.
• Contribute to university-wide events and special initiatives.

Confidentiality and Compliance

• Handle sensitive faculty records, student information, and institutional data with complete confidentiality.
• Ensure compliance with university policies and administrative procedures.
• Maintain professional discretion in all communications and documentation.

Required Skills and Qualifications

• Bachelor’s degree in Business Administration, Management, Office Administration, or a related field.
• Previous experience in executive secretarial or administrative support roles.
• Excellent organizational and time-management skills.
• Strong communication skills in English; Arabic language skills are an advantage.
• Advanced proficiency in Microsoft Office applications.
• Ability to manage multiple priorities and deadlines.
• Strong attention to detail and accuracy.
• Professionalism, discretion, and confidentiality in handling sensitive information.

Benefits of Working at KFUPM

King Fahd University of Petroleum and Minerals offers a competitive and rewarding work environment with numerous benefits, including:

• Competitive salary packages.
• Professional and prestigious academic work environment.
• Career development and training opportunities.
• Exposure to international academic and research initiatives.
• Opportunities for professional growth and advancement.
• Collaborative and multicultural workplace.
• Access to modern facilities and resources.
• Participation in strategic university projects and initiatives.
• Supportive leadership and employee development programs.

If you do not find the right job, you can check out the available jobs in Saudi Arabia today.

Why Join KFUPM?

KFUPM is recognized as one of the top educational institutions in the region. Employees have the opportunity to contribute to academic excellence while building successful careers within a respected and forward-thinking organization. The university values innovation, professionalism, collaboration, and continuous improvement.

Tips Before Applying

1. Update Your Resume

Highlight your administrative, secretarial, and executive support experience, including any work with senior management or academic institutions.

2. Demonstrate Organizational Skills

Provide examples of managing schedules, meetings, events, and multiple responsibilities effectively.

3. Showcase Communication Abilities

Emphasize your experience in stakeholder coordination, professional correspondence, and confidential administrative support.

Frequently Asked Questions (FAQ)

1. Is previous administrative experience required?

Yes, candidates with experience in executive secretarial, office management, or administrative support roles will be preferred.

2. Is English language proficiency important?

Yes, strong English communication skills are essential for preparing documents, coordinating meetings, and communicating with stakeholders.

3. Does KFUPM offer career development opportunities?

Yes, the university provides professional development programs, training opportunities, and long-term career growth prospects.

How to Apply

Interested candidates can apply through the official King Fahd University of Petroleum and Minerals careers portal by submitting an updated CV and any required supporting documents.